Accounts Receivable Module

Each activity screen is presented with a search screen followed by a transaction or database listing. Search filters are saved until the search is reset or system logout occurs.

Screens are presented in tab format to provide logical and easy access to like screens and there are activity buttons to create new transactions.

Accounts Receivable has the following activity areas:

• Customers
• Invoices
• Receipts
• Quotes

Customers

The customer section has been designed to enable all customer activities to be performed from the one area.  E.g. Raise invoices, manage projects, receive payments or review outstanding balances.

The following tabs are available for each customer record: 

• Contact Manager (buttons to create new transactions)
• Comments Log
• Quote snapshot
• Invoice snapshot (includes statement generator)
• Projects snapshot

Invoices 

The invoice search screen enables you to filter the invoice list based upon a combination of filters. E.g. Customer, date, payment status. 

The list can be sorted by Invoice Number, Date, Amount or Customer 

The displayed results can then be navigated through as a set. Buttons for Next & Previous are displayed at the bottom of each invoice view screen. There is also a quick selector to navigate to any invoice number in the set.

The Invoice View screen enables you to perform invoice related tasks.

•       View/edit invoice details
•       Print / email Invoice
•       Enter payment receipt
•       Delete invoice / Reorder invoice lines
•       Invoice Hours (time billing module)
•       View GL Detail behind invoice
•       Duplicate Invoice

Receipts

The Receipt Search screen enables you to filter and sort the receipt list based upon a combination of filters.

The Receipt View screen enables you to perform receipt tasks.

•       View / edit receipt details
•       Edit invoice allocation
•       Print / email receipt
•       Delete receipt
•       View GL Detail behind receipt

Quotes

The Quote Search screen enables you to filter the Quote list based upon a combination of filters.

The Quote View screen enables you to perform the following tasks:

•       View / edit Quote details
•       Convert Quote to Invoice or Project
•       Print / email Quote
•       Delete or duplicate Quote
•       Create a Coversheet